Three Top Tips for the Cloud

My Three top tips

  1. Pick a productivity platform. 
  2. Get the right tools.
  3. Protect your business.

One – Office 365 or G Suite

Both Office 365 and G Suite provide the power of $100’s of dollars of cloud apps, in a single unified platform. Most businesses are on Office 365, however other businesses might prefer the familiarity of G Suite if they have used Gmail in the past. You can’t beat the value, with both offering starting prices at $8 per user per month. (Yes, some businesses even have both, like us!)

Two – Avoid Cloud App Sprawl

While its tempting to sign up for every app under the sun, its important to figure out what is most important in your business and get the most suitable app. In our business, we live and die by our forms system, ticketing system and IT management system, but in other businesses, you won’t need any of them.
A consulting business, for example, might want to automate booking of time, however if you own a bakery, you won’t need this system. If you followed Tip 1, you might find your main productivity app already has it built in, for example, teams instead of slack, Planner instead of Trello, teams video calling instead of going to a meeting.

Three – Be Secure

  • Treat your email and Facebook account with as much care as your bank account
    • Your identity is more important than your bank account, so guard it wisely. Remember, if someone can access your email, they can legally sign things on our behalf and do almost anything you can do now.
  • Use Multi-Factor Authentication (MFA) or Two-Factor Authentication (2FA) on everything that’s important to you.
    • MFA ensures that if a hacker gets your password, its still not enough for them to get into your accounts. The idea is to use something you have, for example, your phone, and something you know (your password) to get access to your accounts. 
  • Use a password manager
    • I use a product called Lastpass, which remembers all your passwords for you. There is a personal edition which is free, or there is a business edition for people who have staff. Its dirt cheap and allows you to have a different password for every service. Make sure you enable MFA/2FA though!
Brenton Johnson is an IT and Cyber Security Consultant that helps businesses be safer and more efficient.
Brenton Johnson
ICT Consultant
Phone: 1300 303 138 

Brenton Johnson

IT Consultant - Uptake Digital

Brenton Johnson is the founder of Uptake Digital, a company specialising in cloud and security in small and midmarket organisations.

Brenton is known for his innovative and strategic approach to IT which enables businesses to do more with less. Brenton is also a co-host on the ‘Need to Know” podcast which offers news and analysis for IT professionals.

In 2015, Brenton earned the Microsoft Silver Competency placing Uptake Digital within the top 5% of Microsoft Partners worldwide for cloud solutions.

When Brenton isn’t working, he is listening to podcasts and spending time with friends and family.

Uptake Digital